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Associate, Cash Management

TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers compensation insurance.
TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients business success with extraordinary HR.
JOB SUMMARY/OVERVIEW
The Cash Management Associate will perform the day to day operations of the Cash management Area. Also, perform diversified accounting duties to support Corporate Accounting and Cash management functions.

ESSENTIAL DUTIES/RESPONSIBILITIES

Responsible for set up of all new RFW customers. Work with ASC s, customers and their banks to ensure the set up by their banks gets completed timely. Log NorthStar cases for customers in set up and expect wires until set up is completed. Continue to follow up with customers if set up with their bank is not done timely.
Create and process RFW files to send to the bank for collection. Provide ASC group with listing of customers in set up & identify those which require wires. Monitor incoming wires to ensure payroll amounts are received. Balance wires received to what was sent and log any additional wires received for GUP customers and any other funds received. Send communications out to Payroll, Credit, Distribution, ASC, AR & Cash Mgmt Dept of payroll amounts not received so payroll portion of direct deposits and live checks can be held.
Responsible for monitoring the Fin-Cash Management in-box and ensuring all emails are answered and resolved timely.
Consolidate & balance previous day s payroll files sent out by ACH, RFW & direct deposits to PS recon to ensure accuracy of Cash Management files to ARP postings to the GL. Works with the AR group to ensure their entries are also posted. GL accountant reconciles our amounts to the bank accounts.
Assist in pulling requested information for the auditors.
Process wires for employees when needed, pull the appropriate DDP registers to get correct account & dollar amounts to send. Call banks to get wire instructions and any fees charged to ensure payments are sent correctly and do not reject back to TriNet. Enter the information into online banking platform.
Process multiple daily ACH invoice files and direct deposits files for customer payrolls and employees, as well as Corporate EE s. Create the file in PS and send to bank for collection. Exclude & put direct deposits on hold for payrolls not received. Flip Flags on direct deposits that are not to be sent or that are reversed & reissued at min wage. Process FSA direct deposits.
Process manual wires and ACH transactions to the bank via NorthStar CRM for items such as 401K vendor payments, international billings, rent, and wires for employees.
Process stop payments through Key Bank per CRM request from the ASC group. Close out request when completed.
Responsible for daily return notices from Key bank. Amounts from both invoice and employee returns are recorded on CM daily returns tab of monthly spread sheet. As items are resubmitted, they are logged into CM daily spread sheet. The returns spreadsheet is updated with dates and any pertinent notes pertaining to returns resubmitted.
Enter new customers banking information into PeopleSoft Financials.
Process all aspects of Canadian billing and direct deposits. Invoices are collected via RFW & ACH in US dollars and as EFT in Canadian dollars. The direct deposits are all sent in CAD dollars. Handle any returned items and notify the ASC group for additional information needed to send Canadian wires. The items sent are recorded on spreadsheets so Reno accountant can reconcile the Canadian activity.
Perform daily cash position duties. Compiles the data sent out by CM and any other items that affect the cash position on each day. Maintains a spreadsheet with all the back up of transactions such as RFW, ACH, direct deposits, tax payments, outgoing wires, 401K activities, incoming wires, employee resubmits and others. Ensures bank balance is adequate at Key bank.
Perform monthly G/L account #2322 reconciliation of employee direct deposit returns. As employee reversal returns come back as NSF or unsuccessful, NorthStar cases are submitted to the ASC & follows up when no responses are received. The items are part of the monthly reconciliation process, and if not resolved they are referred to collections or written off to bad debt. Journal entries are done and supervisor signs off on entries so they can be posted from G/L account 2322 to the proper GL code.
Handle all aspects of bank deposit. Collect checks received in the San Leandro office, stamp checks, copy each one. List all the checks on a deposit spreadsheet and obtain the proper GL coding if not provided so payments can be posted properly to the GL. Run checks through remote deposit capture machine to have deposit registered with the bank.
Other projects and responsibilities may be added at the supervisor s discretion.

JOB REQUIREMENTS AND QUALIFICATIONS
Education:
BA in accounting or the equivalent combination of education and/or related experience.
Training Requirements(licenses, programs, or certificates): None
Experience:
5 years of general accounting experience required.
Bank reconciliation experience preferred.
Other Knowledge, Skills and Abilities:
Proficient with Microsoft Excel.
WORK ENVIRONMENT/OTHER INFORMATION (Travel required, physical requirements, on-call schedules, etc.)
Minimal travel required
Work in clean, pleasant, and comfortable office setting
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.#LI-SF1



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